EXECUTIVE ASSISTANT, WORKFORCE & PUBLIC SERVICE

Application will not be considered until ALL required documents are received.

****POSITION OPEN UNTIL FILLED****

HOURLY WAGE: $19.15   

LOOKING FOR INDIVIDUALS WHO EXEMPLIFY OUR COLLEGE VALUES: Communications: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them.  Excellence: We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission.  Inclusiveness: We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together.  Integrity: We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions.  People: We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team.  

GENERAL POSITION DESCRIPTION:

To support and assist the Dean and all departments, programs, faculty, and staff under his supervision. Receives immediate supervision from the Dean, of Workforce & Public Service and exercises no supervision.  NOTE:  This is a security sensitive position, and an appropriate background investigation will be made on applicants being strongly considered for this position.  

MINIMUM QUALIFICATION REQUIREMENTS:

Education: Associate Degree from an accredited college or university. (a minimum of 12 college credits plus relevant work experience may be substituted for required degree) Experience: More than one year of professional work experience in a clerical environment.  

PREFERRED QUALIFICATIONS:

Certifications: Microsoft Office Specialist and Google Project Management certificates.  

SELECTION CRITERIA:

Knowledge of: 1. Office and phone etiquette. 2. Accounting and math in order to prepare faculty salary calculations and projected cost worksheets. 3. THECB course and degree development processes including the ACGM, GIPWE, and WECM. 4. Difference between credit and non-credit courses and degrees. 5. Higher Education organizational structure. 6. Office methods, practices, including filing systems, records maintenance, and letter and report writing. 7. English usage spelling, grammar, and punctuation. 8. Pertinent Federal and state laws, College policies, rules, and regulations. Skills in: 9. Using Ellucian’s Colleague, MS Office Suite, Adobe Acrobat, Informer, Web Browsers, teleconferencing software, and MS Windows operating systems for the purpose of completing projects. 10. Calendar and scheduling management skills to coordinate schedules and meet due dates and deadlines. 11. Math to check expenditures, reconcile travel and monitor budget expenses. 12. Writing skills to create professional correspondence. Ability to: 13. Learn new software and stay abreast of new software applications. 14. Organize and prioritize work to meet deadlines. 15. Communicate clearly and concisely, both orally and in writing. 16. Establish and maintain cooperative working relationships with those contacted in the course work.  

WORKING CONDITIONS:

Sedentary-Desk work; occasional field trips e.g. for college or program activates. Minimal Hazard/Exposure-Standard office setting.  At least minimal environmental controls are in place to assure health and comfort.  

BENEFITS:

Health Insurance, retirement plan, sick leave, vacation, holidays.  Eligible employees and dependents may take college courses tuition free.  Participation in Medicare Part A, but not Social Security (FICA).  

APPLICATION PROCESS:

Interested and qualified applicants should submit application materials to:  https://www.schooljobs.com/careers/mclennan. NOTE: Finalists may be asked to participate in an in-basket exercise. MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit www.dhs.gov/e-verify. Please feel free to contact this office regarding the status of your application.  

REQUIRED APPLICATION MATERIALS:

• Online Employment Application
• Resume
• Cover Letter
• Copies of college transcripts

MCC provides equal educational opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment. http://www.mclennan.edu/employees/policy-manual/docs/E-XXXIV.pdf