Administrative Associate V

Tarleton State University is seeking highly motivated applicants for the position of Administrative Associate V to support the Waco/RELLIS Programs. The Administrative Associate V provides direct administrative assistant support for the executive leadership of the Waco Instructional site and supports daily operations of the Waco and RELLIS-Bryan sites by scheduling and coordinating Enrollment Management, Academic Affairs, Student Affairs, and other activities and/or events at the Waco facility.  The Administrative Associate V represents TSU-Waco in marketing and recruiting meetings with McLennan Community College and Texas Tech University and coordinates Waco social media updates, blasts, posting through various social media platforms. The Administrative Associate V provides general office support by professionally greeting customers, students, stakeholders in-person or via phone, maintains calendars, scheduling appointments, schedules and completes travel and reports as required, manages department inventory, office supplies, and equipment needs for the facility and performs other duties as assigned.

Full time 12-month position reporting directly to the Executive Director of Outreach Initiatives. This position is located in Waco, Texas with normal work hours are Monday-Friday 8 am – 5 pm but may require work beyond normal business hours.

Responsibilities:

50% Administrative Support: 

Provides direct administrative assistant support for the executive leadership of the Waco instructional site
Support the daily operations of the Waco and RELLIS-Bryan sites and assist other instructional sites as needed
Works collectively and collaboratively with various faculty and staff assigned to Waco and/or RELLIS-Bryan as well as McLennan Community College University Center (MCC UC) leadership and staff and Texas Tech University UC employees
Meets with students who are interested in attending Tarleton Waco. Explains which programs fit their interest.  This includes review of student’s transcript(s) and preliminary advising for students prior to making an appointment with an advisor.
Works and supports Enrollment Management, Academic Affairs, Student Affairs, and other university divisions on the scheduling and coordination of activities and/or events at the Waco facility
Provide guidance and support for other administrative assistants in other Tarleton divisions with needs as well as policy and procedures
Assist with room scheduling for the Waco and RELLIS-Bryan sites using Ad Astra and other related calendars
Represents TSU-Waco in marketing and recruiting meetings with McLennan Community College and Texas Tech University. This includes which marketing opportunities fit Tarleton.
Coordinates Waco social media websites which included Facebook, Twitter, and Instagram.  This includes updates and media blasts.
Work with Waco and off-campus programs leadership and staff with a variety of fiscal, administrative, and other records as needed
Other duties as assigned

50% Office Support:

Professionally answers and appropriately distributes incoming phone calls and inquiries
Maintains a professional, neat, and orderly office environment
Maintain calendars, scheduling of appointments/meetings for site leadership and assists with academic advising and/or recruiting calendars and events
Schedule and complete travel and reports as required
Manage department inventory, office supplies, equipment needs for the facility
Assemble and update Waco  email list serves and coordinate/distribute emails for various Waco events/needs
Serve as back-up for I-9 processing and/or on-boarding of Waco and RELLIS- Bryan staff and/or faculty
Keeping inventory of supplies and ordering as needed for work areas
Work proficiently in Workday, Concur, Canopy, Banner 9 as needed/required
Supervise/management student employees as warranted
Other duties as assigned.

Minimum Qualifications in Education and Experience:

• High school diploma or equivalent combination of education and experience.
• Five years of related experience in general office or clerical work.

Knowledge, Skills and Abilities:

Outstanding customer service skills and ability to work collaboratively and harmoniously with a individuals with varying backgrounds and experiences. Knowledge of word processing, spreadsheet, and database applications. Excellent written communication, analytical,  and organizational skills. Ability to multitask and work cooperatively with others. Ability to work in a fast-paced environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project.

Compensation & Benefits:
Commensurate with experience

Tarleton State University offers competitive wages, fully covered employee health insurance, comprehensive dental, vision, and life insurance options are also available. Benefits also include paid vacation, paid sick leave, holiday pay, retirement plan, longevity pay and more.
The target base hourly compensation is $15.56 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

Qualified candidates are encouraged to submit a completed application for consideration. To apply: visit https://www.tarleton.edu/jobs and search for R-060328 Administrative Associate V – Waco/RELLIS Programs and submit a complete application packet.

Documents required:

• ​Completed online application
• Cover letter
• Resume/CV
• Three professional references with complete contact information

A founding member of The Texas A&M University System, Tarleton transforms generations by inspiring discovery, leadership and inclusion through teaching and research. Degree programs for more than 15,000 students in Stephenville, Fort Worth, Waco, Midlothian, at A&M RELLIS at Bryan, and online emphasize real world learning that addresses regional needs while sustaining the values of excellence, integrity, and respect.

Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. As a member of The Texas A&M System, Tarleton will provide equal opportunity for employment to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity and will strive to achieve full and equal employment opportunity through The Texas A&M System.