Senior Administrative Assistant – Information Technology

  • Full Time
  • Waco, TX

Website City of Waco

Senior Administrative Assistant – Information Technology

 

City of Waco

 

Salary: $20.87 Hourly

 

Job Number: 2022-01469

 

Location: Waco, TX

 

Department: Information Technology

 

Job Type: Full Time

 

Summary

 

Minimum salary starting at $20.86 and depends on qualifications.

 

WHY WORK FOR WACO:

 

• Make a difference in the lives of real people every day

• 37 days of sick, vacation, and holiday time in the 1st year of employment

• Onsite fitness centers and overall employee well-being programs

• Paid Parental Leave

• Education Assistance Program

• Be part of a high performing team

• Diverse community

• Company culture of equity and inclusion, serves with integrity, invests in people, provides excellent and innovative services, and focuses on teamwork

 

Primary Duties

 

Under basic supervision, performs experienced executive support services and administrative duties for Department Director; supervises and coordinates administrative staff and functions.

 

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

 

• Provides a variety of secretarial, technical support and administrative duties for a Department Director; works independently and makes appropriate decisions based on work experience and training; duties may vary according to job assignment and individual skills.

• Supervises department administrative workflow; applies specific knowledge of policies and procedures in order to organize and coordinate work and relieves the Department Director of administrative detail.

• Exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data and making decisions; tracks department issues and assures the effective communication of operational information.

• Manages assigned special projects for department programs and functions; researches and compiles a variety of informational material from external and internal sources into narrative and statistical reports for special projects, community issues and departmental functions.

• Supervises and provides technical leadership and assistance to administrative staff; assigns tasks, monitors work, develops staff skills and coordinates cross-training.

• Answers questions where judgment, knowledge and interpretation of City policies, procedures and regulations are necessary; responds independently to inquiries and resolves problems and customer service inquiries within scope of authority.

• Maintains calendars and resolves complex meeting and travel schedules; coordinates meeting rooms and resources; coordinates development of meeting agendas, action item lists and presentation materials.

• Composes and creates letters, memoranda and official documents from general direction, standard formats, copy, rough drafts and dictation; monitors and reviews accounting, budgets and expenditures.

• Maintains department files; researches files and computer databases; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; enters and retrieves data in records management systems; updates manual and computer records and tracking systems; assures all administrative actions are in compliance with City policy.

• Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors and City staff; maintains confidentiality of work-related issues and City information.

• Performs other related and assigned duties as required.

• Driving is essential.

 

Qualifications

Required:

 

• Associates Degree in Business or a related field is required

• Two years of administrative support experience

• OR an equivalent combination of education and experience

• Must possess a valid Texas Driver’s License

 

Physical Demands

Sedentary work:

 

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects. Sedentary work involves a stationary position most of the time.

 

EEO Statement

 

The City of Waco is an Equal Opportunity Employer and is committed to providing fair and equal treatment of all applicants for employment without regard to race, gender, color, religion, national origin, age, disability, sexual orientation, or gender identity. We value diversity and are committed to creating an inclusive environment for all.

 

To apply, please visit https://apptrkr.com/3651108

 

The City of Waco is an Equal Opportunity Employer and is committed to providing fair and equal treatment of all applicants for employment without regard to race, gender, color, religion, national origin, age, disability, sexual orientation, or gender identity. We value diversity and are committed to creating an inclusive environment for all.

 

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To apply for this job please visit apptrkr.com.