SR. ADMINISTRATIVE ASSISTANT, EMERGENCY EDUCATION SERVICES

HOURLY WAGE: $16.05

Application will not be considered until ALL required documents are received.

****POSITION OPEN UNTIL FILLED****

LOOKING FOR INDIVIDUALS WHO EXEMPLIFY OUR COLLEGE VALUES: Communications: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them.  Excellence: We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission.  Inclusiveness: We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together.  Integrity: We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions.  People: We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team.

GENERAL POSITION DESCRIPTION:

This position performs and oversees a variety of administrative activities in support of students, faculty, and staff. Applies advanced knowledge of budget administration and control to equipment, facilities and inventory management; specialized record-keeping; and database management. Coordinates and facilitates daily program functions and special events as needed. This position reports to the Director, Emergency Services and exercises no supervision.

NOTE:  This is a security sensitive position, and an appropriate background investigation will be made on applicants being strongly considered for this position.

 MINIMUM QUALIFICATION REQUIREMENTS:

Education: High School Diploma or GED.

Experience: More than one year of professional work experience in an office environment.

SELECTION CRITERIA:

 Knowledge of: 1. Department accreditation rules and regulations. 2. Proper English usage, grammar, spelling, and punctuation. 3. Principles and practices of confidential records management and file maintenance, both physical and electronic. 4. Pertinent Federal, State, and college laws, rules, and regulations. 5. Operating various electronic equipment, such as computers, scanners, copiers, recording devices, etc. 6. Budgeting practices. Skills in: 7. Using Ellucian’s Colleague, MS Office Suite, Adobe Acrobat, Informer, Web Browsers, teleconferencing software, and MS Windows operating systems for the purpose of completing projects. 8. Proficiency with Microsoft applications, internal software, and assistive devices and software. 9. Communicating clearly and concisely, both verbally and in writing. 10. Basic record keeping, correspondence, and proofreading.  Ability to: 11. Execute superior customer service when dealing with diverse populations. 12. Create and maintain accurate records and reports. 13. Learn new software quickly and stay abreast of new software applications. 14. Perform responsible and sometimes difficult secretarial work involving independent judgment. 15. Read and follow oral and written instructions. 16. Organize and prioritize projects to meet deadlines. 17. Establish and maintain effective working relationships in the course of work. 18. Maintain confidentiality at all times. 19. Maintain calendars and schedule appointments. 20. Work independently without close supervision using critical thinking skills.

WORKING CONDITIONS:                                                                                                                       Sedentary-Desk work; occasional field trips e.g. for college or program activates. Minimal Hazard/Exposure-Standard office setting.  At least minimal environmental controls are in place to assure health and comfort.

BENEFITS:                                                                                                                                                      Health Insurance, retirement plan, sick leave, vacation, holidays.  Eligible employees and dependents may take college courses tuition free.  Participation in Medicare Part A, but not Social Security (FICA).

APPLICATION PROCESS: Interested and qualified applicants should submit application materials to:  https://www.schooljobs.com/careers/mclennan. NOTE: Finalists may be asked to participate in an in-basket exercise. MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit www.dhs.gov/e-verify. Please feel free to contact this office regarding the status of your application.

REQUIRED APPLICATION MATERIALS:

• Online Employment Application
• Resume
• Cover Letter
• Copy of High School/GED Transcript

MCC provides equal educational opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment. http://www.mclennan.edu/employees/policy-manual/docs/E-XXXIV.pdf