Accounts Receivable/Billing Coordinator

Sedona Staffing Services is immediately hiring for an Accounts Receivable/Billing Coordinator to work in Waco, Texas for one of our client companies!

This is a Full Time, Direct Hire position 

Job Title: Accounts Receivable/Billing Coordinator

Work Hours: M-Friday 8 AM to 5 PM

Work Location: Waco, TX

Pay: $45,000-$55,000/ year to start

Summary:

Individuals pursuing the accounts receivable billing coordinator position should have solid communication, customer service, organizational, and interpersonal skills. Proficiency with the Microsoft Office applications of Excel and Word is expected; familiarity working in an AS400 environment is valued. Previous billing experience is required with additional consideration being placed on construction billing experience.

Job Description:

• Review purchase orders and identify job specific billing procedures for each contract.
• Document pertinent specifics.
• Coordinate with shipping clerk, project salesman, project managers, and accounting supervisor to reconcile customer requirements and/or capabilities to determine how and when project will be billed.
• Coordinate with accounts payable to ensure cost plus buy-out items and freight charges are billed to customer.
• Set-up the terms, tax status, and other billing constants on the AS400 system.
• Create invoices on the AS400 system from delivery tickets in accordance with purchase order terms to ensure the accuracy of every invoice.
• Create invoices in Excel spreadsheets where necessary to meet customer P.O. requirements.
• Process and create all lien release forms associated with billing as required by specific purchase order.
• Audit billings on each project for unbilled pieces.
• Reconcile each month, all billings by project to general ledger.
• Research and resolve accounts receivable issues with customers.
• Reconcile billings to total project values by utilizing AS400 queries.
• Serve in “notary public” capacity for executing required contract documents.
• Clean and organize the break room.
• Compute time cards as needed as a backup to the Payroll Coordinator.
• Work overtime, holidays, and weekends as requested by Office Manager.

Education and Experience Needed

A high school diploma or equivalent is required.
College training with hours in business and/or accounting courses is preferred.
Keyboarding and 10-key by touch ability is expected

Benefits Offered

• Medical Insurance – Blue Cross Blue Shield
• Prescription Insurance
• Dental Coverage
• Life Insurance
• Accidental Death insurance
• Short Term Disability Insurance
• Long Term Disability
• Retirement – 401k and Profit Sharing options
• Education Assistance
• Paid Vacation

Tagged as: accounting, accounts receivable, billing, billing coordinator, excel, professional